If the employer knows employees are not properly recording their time, the employer needs to enforce a policy to have employees accurately record their time, even if it requires disciplinary action.
Employers need to review their time records to ensure employees are following proper procedures. Some issues employers need to watch for include:. Is there one person with full knowledge of the employment policies implemented by the company?
Institutional knowledge about the various policies put into place by the company, when they were implemented and why they were implemented is critical knowledge. Also, this information should not reside with just one person, but instead there are a few key people who know where this information is retained and how to retrieve it during times of litigation.
Employers need to develop of checklist and review the checklist with managers to ensure the requirements are being met. Some items employers should consider placing on the checklist include:. The law includes more requirements than those listed here, and the law in this area is always changing. You should consult an attorney who specializes in employment law to be sure you are maintaining proper record-keeping procedures.
Need more information? Please visit our website at eskridge. This article is based on the law as of the date posted at the top of the article. This article does not constitute the provision of legal advice, and does not by itself create an attorney-client relationship with Eskridge Law.
August 9, California employers should be aware of the myriad federal and state laws requiring them to maintain certain records regarding their employees.
Record Disposal : When it comes time to dispose of personnel records, it is important that they be disposed of properly. Quick Reference: The Society for Human Resource Management offers a sample record-retention policy which summarizes much of the above information in table form.
December 22, Justin Vecchiarelli. December 15, Sally Vecchiarelli. This website uses cookies to improve your experience. We'll assume you're ok with this, but you can opt-out if you wish.
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These cookies do not store any personal information. Labor Code Section b. This probably includes wage statements and time records. The employer may take reasonable steps to ensure the identity of a current or former employee. If the employer provides copies of the records, the actual cost of reproduction may be charged to the current or former employee.
Time for Production :. These records need to be made available within 21 days of the request. Labor Code section c. Labor Code section Note: Labor Code section That notice should probably also be produced as part of the personnel file , if it exists.
The notice should state, per section A The rate or rates of pay and basis thereof, whether paid by the hour, shift, day, week, salary, piece, commission, or otherwise, including any rates for overtime, as applicable.
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